This week we are tackling the paper clutter! Clean out all those nooks and crannies, drawers, jockey boxes, mail organizers, wallets, filing cabinets, paper sorters, wherever those papers accumulate and get shoved away. Mail, coupons, bank statements, receipts, pay stubs, utility bills, magazines, notebooks, old calendars, etc. ALL. THE. PAPER. ALL. THE. JUNK.
Ooh boy, this is embarrassing.
This is everything paper related that I own.
It fills up my entire dining room table.
It seems like papers and trash accumulate in piles as big as mountains overnight. Where does it all come from? And where do all these junk mailers find my address? Seriously if you know, tell me! Even after moving into a new house it didn't take hardly anytime and my mailbox started filling up with junk. I could easily say that 75% of what comes into my mailbox goes directly into my recycling bin.
Here is how I help keep paper clutter to a minimum. I found this link through consumer reports a few years ago and it really helped me see what papers I really need to keep and which ones I can toss. And I realize that everyones needs are different and some people, especially those who own their own business, actually do need to keep a lot more, especially for tax purposes. You just do what you need to do and what works best for your family.
*Here's a chart from the link above.
KEEP THESE DOCUMENTS AT HOME
Documents | When to toss them |
---|---|
Bank deposit slips | After you reconcile your statements |
Banking statements | After a calendar year; store with tax returns if they will be used to prove deductions |
Brokerage, 401(k), IRA, Keogh, and other investment statements | Shred monthly and quarterly statements as new ones arrive; hold on to annual statements until you sell the investments |
Credit-card bills | After you check and pay them, unless you need them to support tax filings |
Employer defined-benefit plan communications | Never |
Household warranties and receipts | After you no longer own the household items |
Insurance policies | After you renew them |
Investment purchase confirmations and 1099s | Hold until you sell the securities, then keep with your tax records for an additional seven years |
Pay stubs | After you reconcile them with your W-2 |
Receipts | After you reconcile them with your credit-card or bank statement unless needed for a warranty |
Safe-deposit box inventory | Never, but review and update annually |
Savings bonds | Cash them in when they mature |
Social Security statements | When you get a new statement, then shred the old one |
Tax returns and supporting documents | After seven years |
KEEP THESE IN A SAFE-DEPOSIT BOX
Documents | When to toss them |
---|---|
Birth and death certificates | Never |
Estate-planning documents | Never |
Life-insurance policies | Never, or when a term policy has ended |
Loan documents | After you sell your home, automobile, boat, or whatever the loan was for |
Marriage licenses and divorce decrees | Never |
Military discharge papers | Never |
Social Security cards | Never |
Vehicle titles | After you sell the car, boat, motorcycle, or other vehicle |
This is how everything is organized now. I just have seven cheap file folders for for each year of taxes I have to keep. I found that this is the easiest way to keep things together and find what I'm looking for.
These are full of closing documents for our houses. Things we have to keep. Even though I would really love to throw them away because they are so big and take up so much room!
Fun stuff, finally. These are my journals, and planners.
This little guy has been with me for many years. It where I keep everything that needs attention now, receipts, statements, and payment stubs I need to keep for the year. Shot term storage. I think I found it online for $5. There's a pocket for each month so when I need to look back through the year to find something, its easy for me to find.
This accordion file still holds our personal information, warranties, and insurance papers. Long term storage. Most of this stuff all fits into a basket that goes into our safe.
Okay onto the good stuff. It's your turn! Pull out all of your papers. Shred what needs shredded, anything with personal information on it, account numbers and such. Sort and file away everything that needs to be kept, and recycle everything else.
There are so many files and ways to organize paperwork. Find what works for you and just keep on top of it. I know I should do that monthly, but life happens, and by the time I get around to it, it NEEDS done. Hopefully now things will be easier again. It's sure feels good to have everything sorted and cleaned up!
Piles of things that need shredded and recycled. Hasta la Vista Baby!
Thank you so much for following along, I hope you have a sweet and productive day!